HQ Office Administrator - Austin, TX

ABC Story:

Our story began in 2017 in Austin, TX. We started with humble roots but big aspirations. From 1 center in North Austin, our movement has inspired thousands of clinicians and operators. Today, the ABC community is 10,000+ strong, serving thousands of children with ASD. Growth with intentionality: We have an intentional focus on our core values. Each center is purpose-built, and each community of teammates is nurtured.   Job Description: We are looking for an organized, proactive, and resourceful Office Manager + Executive Assistant who thrives in a fast-paced environment and is passionate about creating exceptional guest and teammate experiences—while also serving as a key support to our executive leadership team.   Why Choose this Role at ABC:

• Demonstrate service excellence and operational efficiency, fostering a culture of collaboration, support, and growth.
• Strategic Planning: Support company-wide initiatives and C-suite priorities by optimizing schedules, processes, and internal communications.
• Impactful Support: Empower teammates and executive leadership alike with responsive administrative support and seamless coordination.

Duties and Responsibilities:

• Serves as the central point of contact for operational and administrative needs at our corporate HQ; ensures smooth day-to-day office functionality.
• Collaboration with large and established property management groups for complex coordination
• Food service logistics such as daily catering coordination, scheduled meal deliveries, including breakdown and set up
• Oversight of all incoming and outgoing mail and package activity
• Corporate delivery flow and high-volume box organization
• Coordinates internal and external meetings, board room bookings, and special events across departments.
• Acts as liaison between executives, internal teammates, clients, and external partners with clear, timely, and professional communication.
• Maintains discretion and confidentiality while handling sensitive and executive-level information.
• Oversees meeting space availability, guest readiness, and daily facility needs; manages office supplies, kitchen stocking, and building access.
• Leads procurement for office supplies and Management of bulk purchasing, along with vendor communication, storage systems, and stock rotation
• Promotes a positive, connected office culture by planning happy hours, office lunches, and teammate recognition events.
• Actively manages HQ phone and email communications with professionalism and attention to detail.
• Ability to perform physical tasks that include lifting, moving, and stocking items up to fifty pounds

Minimum Job Requirements:

• Candidates must be located in Austin, Texas or surrounding areas.
• Must be physically present at ABC Corporate Office five days a week.
• 2–4 years of experience in a professional office setting.
• Prior experience in executive support, administrative coordination, or office management is expected.
• Bachelor's Degree preferred.

Knowledge, Skills, and Abilities:

• Strong communication skills with a professional, positive, and approachable demeanor.
• Ability to multitask, manage priorities independently, and stay organized under pressure.
• High discretion and confidentiality in handling sensitive executive matters.
• Proven ability to support executives in dynamic, fast-paced environments.
• Desire to be part of a warm, high-performing, and mission-driven culture.

Physical Requirements: 

• Ability to sit, stand, and walk and assume a variety of positions 
• Ability to lift or move up to 50 pounds 
• Ability to maintain near and far visual acuity
• Must be able to be physically present at assigned job location
• Ability to safely and successfully perform the essential job functions consistent with the ADA, FMLA and other federal, state and local standards, including meeting qualitative and/or quantitative productivity standards. 
• Ability to maintain regular, punctual attendance consistent with the ADA, FMLA and other federal, state and local standards

Perks:

• 10 Days of PTO, 10 Paid Holidays, 2 Flex Days + More with Tenure
• Student Loan Repayment Employer Contributions
• Maternity/Paternity Award of up to $3,000 & FSA Options for Childcare
• Door Dash Pass, Team Happy Hours, and Regional Night of Honors
• Up to $600 Student Loan Repayment Options & Tuition Discounts

Additional Rewards:

 

• Quarterly Team outings and events to bond and celebrate our wins both big and small!
• Professional development: we want to pour into you as you pour into ABC
• Leadership opportunities: To be the best, we have to continually keep learning and you get to push yourself here to learn more and take on more responsibilities, and show what you can do!
• 401K Retirement Plans with company matching

Compensation:

$40,000-$50,000 annual base salary